Legal Assistance

We help clients align with all applicable laws, regulations, and contractual obligations, regularly updating our processes to reflect any changes in legislation.

Electronic deeds processed on Deeds and Documents comply with all relevant real estate laws.

Data Security

We prioritize data security by enforcing stringent access controls and utilizing role-based permissions. This ensures only authorized users can access deed processing systems.

Data at rest on Deeds and Documents servers is encrypted, and data in transit is protected by secure protocols like HTTPS.

Secure Communication

Secure communication is paramount. We utilize secure email protocols and encrypted file transfer methods to safeguard sensitive deed processing information.

Employee Training

Deeds and Documents provides regular security awareness training to employees involved in deed processing. This training equips them to recognize security risks and to take appropriate actions to safeguard sensitive information and comply with regulations

Data Recovery

We perform regular backups of your deed related data to ensure its availability and integrity.

Our commitment to data security extends to minimizing downtime. A robust disaster recovery plan ensures a rapid return to normal operations in case of data loss or system failure.

Vendor Security

When working with third-party vendors or partners, we ensure they adhere to the same security and compliance standards as we do.

We actively manage security risks associated with vendors through regular security assessments to validate their practices.

Document Security

The security of your deed documents is a priority throughout the entire process. We implement :

Restricted access to physical documents.

Secure digital storage with document management systems for digital files.

Incident Response

We prioritize security by developing and maintaining a robust incident response plan for prompt and efficient mitigation of security breaches. This plan includes

Clearly defined roles and responsibilities to prevent violations.

A reporting system that triggers investigations and effective mitigation strategies.

Audit Trails and Data Retention

Deeds and Documents implements comprehensive audit trails within the deed processing system. These trails log all activities, allowing for regular review and detection of any suspicious or unauthorized actions.

We follow clear data retention policies for deed related data. This ensures information is stored only for the necessary period, minimizing risk.

Regular Security Reviews

We build a secure foundation for our platform through regular security audits and assessments. These assessments identify and eliminate potential vulnerabilities before they become threats.

Additionally, we engage third-party security experts for independent evaluations.