Legal Assistance

We help clients aligned with all applicable laws, regulations, and contractual obligations by regularly updating our processes to reflect any changes in legislation.

Electronic deeds processed on Deeds and Documents comply with all relevant real estate laws.

Data Security

We prioritize data security by enforcing stringent access controls and role-based permissions, ensuring only authorized users can access deed processing systems.

Data at rest is encrypted on our servers, and data in transit is secured by protocols like HTTPS.

Secure Communication

Secure communication is paramount. We use encrypted email protocols and secure file transfer methods to safeguard sensitive deed processing information.

Employee Training

Deeds and Documents provides regular security awareness training to employees involved in deed processing, equipping them to recognize security risks and take appropriate actions to safeguard sensitive information and ensure compliance.

Data Recovery

We perform regular backups of your deed related data to ensure its availability and integrity.

Our commitment to data security extends to minimizing downtime with a robust disaster recovery plan that ensures a rapid return to normal operations in case of data loss or system failure.

Vendor Security

When working with third-party vendors and partners, we ensure they adhere to our stringent security and compliance standards.

We conduct regular security assessments to validate vendor practices and manage potential security risks.

Document Security

The security of your deed documents is a top priority throughout the entire process. We implement :

Restricted access to physical documents.

Secure digital storage with document management systems for digital files.

Incident Response

We prioritize security by developing and maintaining a robust incident response plan for prompt and efficient mitigation of security breaches. This plan includes

Clearly defined roles and responsibilities to prevent violations.

A reporting system that triggers investigations and effective mitigation strategies.

Audit Trails and Data Retention

Deeds and Documents implements comprehensive audit trails to log all activities within the deed processing system. These logs are regularly reviewed to detect any suspicious or unauthorized actions.

We follow clear data retention policies, ensuring that deed-related data is stored only for the necessary period to minimize risk.

Regular Security Reviews

We strengthen our platform through regular security audits and assessments to identify and eliminate potential vulnerabilities before they become threats.

Additionally, we engage independent third-party experts for security evaluations.